Your practice runs on you.
Vixta OS is the back office that works while you're in session. Marketing, outreach, intake, and follow-up in one login. HIPAA-compliant.
Book a 20-Minute CallYou're mid-session. The phone rings. Someone finally worked up the nerve to call a therapist, and they'll book with whoever calls back first.
You call back at 4:15. They booked at 2:30.
Then the 9pm admin shift: the newsletter you meant to send, the intake form you still email as a PDF, the EAP client whose sessions ran out two weeks ago and nobody noticed, the Psychology Today profile you haven't touched since 2024.
You got a master's degree to sit with people. You spend a third of your week being a receptionist.
The Gap
The problem is a design flaw, and it isn't yours. SimplePractice handles notes and billing.
It was never built to answer the phone, run your marketing, or follow up on a no-show. So you do. Or nobody does.
One login, four jobs.
The phone.
Answers every call and text the moment it comes in. Screens for fit, answers the insurance question, books the consult, sends the intake. Speech-to-speech voice, so it sounds like a person and handles interruptions like one. Spam calls get hung up on.
Client operations.
Intake pipeline. Insurance verification. Reminders at 24 hours and 2 hours. No-show recovery that texts within 30 minutes. EAP session tracking that flags the conversion conversation before sessions run out. Discharge check-ins at 7, 30, and 90 days. After-hours crisis response that routes to 988.
Marketing and presence.
Website builder. Newsletters. Social planner with AI-generated images. Landing pages. Review requests that stay inside HIPAA lines.
Custom agents.
Built per practice on request. Statute change monitoring. Payor update alerts. Credentialing deadlines. Content drafts in your voice. Recurring research on a schedule. The Sunday-night work, running in the background.
The newsletter you keep meaning to send.
Drag-and-drop templates, AI-generated imagery, and scheduling that runs whether or not it's 9pm on a Sunday.
When the calendar fills up, the first thing to go is usually the thing that keeps you steady.
This month we're sharing three coping skills our clients come back to most — short enough to use between meetings, sturdy enough to actually help.
1. Name the feeling before you fix it.
2. Five-minute grounding before a hard conversation.
3. One boundary you can keep this week.
The Sunday-night work, running in the background.
Statute monitoring, payor alerts, credentialing deadlines, and content in your voice — agents that run on a schedule so you don't have to.
Statute Monitor
Watches MN therapy licensing changes
Today, 6:00 AM · Auto-generated
No new rule changes detected this cycle. Telehealth parity statutes remain current through 2026. Next review queued for tomorrow at 6:00 AM.
I was honestly skeptical when Mikke approached me with this concept but we haven't missed a referral since bringing our AI companion to work.
Not a template.
Custom fields. Custom pipelines. Custom forms. Custom agents. Configured to how your practice runs.
Solo therapist doing everything
It carries the admin.
Group practice with one admin
It carries the coordination.
Psychiatry and med management
It carries the follow-up.
Is it HIPAA compliant?
Yes. Signed BAA included. Independently verified.
Included from day one. No enterprise tier, no upsell.
Does it work with my EHR?
Vixta runs beside your EHR.
SimplePractice, TherapyNotes, whatever holds your notes and billing keeps doing that. Vixta handles what happens before, between, and after sessions.
Hear it.
Call like a patient would. Watch how fast it answers. That's the difference between a booked client and a voicemail.
Call +1 (651) 424-0323Your practice runs on you. It shouldn't have to.
Vixta OS carries the back office so you can get back to the work you trained for.
Book a 20-Minute Call