Everything You Need to Capture and Keep Every Patient
VIXTA OS installs the execution engines that capture inquiries, book intakes, and handle the busywork, so you can stay in session.
Never Miss An Inquiry
Every referral and inquiry captured. Forms, calls, texts, and emails land in one intake flow. Nothing slips through when the front desk is slammed.
Respond Instantly
Instant replies. Every inquiry gets an immediate, on-brand response across text, chat, and email, day or night.
Qualify Before Scheduling
Right-fit clients, filtered. Automated questions route the people you can help and flag the ones outside your scope, before they hit your calendar.
Automate Intake
Intakes book themselves. Clients schedule the next step without the phone tag.
Keep Patients Engaged
Waitlists stay warm. Reminders and follow-ups keep prospective clients moving instead of going cold.
Revenue Visibility
Money keeps moving. Proposals, invoices, super-bills, and payments run without you chasing them.
Protect Referral Relationships
Good experiences become reviews. Automated review requests turn satisfied clients into the Google reviews that bring the next ones.
AI Receptionist
Every call answered. An AI receptionist picks up 24/7, answers questions, and books the intake. No missed calls, no voicemail tag.
Measure What Converts
See what's actually working. Bookings, response times, and revenue in plain numbers, so you stop guessing where clients come from.
Everything your practice runs on.
Capture, schedule, communicate, follow up, and get paid. One login, built for behavioral health, instead of seven subscriptions stitched together.
Every inquiry answered, day or night.
Forms, calls, texts, and emails land in one intake flow, and the AI replies instantly in your practice's voice. No lead sits waiting for the front desk to free up.
Stay in front of clients and referral sources.
Plan and publish across every channel from one place. Keep your practice visible without hiring a marketing person or learning seven tools.
Every contact and conversation, in one place.
The front desk's memory, systematized. Every message, appointment, and document stays attached to the client record, easily accessible by your team.
Building something beyond 1:1?
Plenty of clinicians are. Courses, communities, workshops. VIXTA OS runs that side too, so you're not duct-taping five more tools to do it.
Courses
Package your method or psychoeducation into a self-paced course clients and peers can buy.
Memberships & communities
Run a paid support group, alumni space, or supervision circle.
Newsletters
Build an audience and stay top of mind between sessions.
Workshops & webinars
Host intro sessions, CEU trainings, or parent workshops, with registration and follow-up built in.
Digital store
Sell worksheets, workbooks, and guides.
Blogs
Publish articles and SEO content to drive organic traffic to your practice.
Built for how practices actually work.
1. Everything talks
One system, not five that need a person to copy data between them. A lead becomes a contact becomes a booked intake becomes a follow-up, automatically, because it's all one platform.
2. Automations built to your workflow
Not generic templates. We map how your practice actually runs, intake, screening, referral, follow-up, and build the automations around that. The system bends to you, not the other way around.
3. Customized, not a rigid single tool
One app does one thing, its way. VIXTA OS is configured to your practice: your forms, your pipeline, your language, your compliance.
4. Built and backed by a clinician
Set up for you, supported by someone who has actually run a practice. Not a software company.
Every Patient Journey Starts Before Care Begins
Give your team the tools to respond faster, automate intake, and ensure no patient opportunity falls through the cracks.
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