How Vixta Works
Every inquiry follows a structured path so patients get the help they need and your team never loses visibility.
This is one example. Every workflow is built to how your practice actually runs,
with as many branches as you need.
Inquiry comes in
Website, form, call, or text
Contact created
Auto-added to your CRM
Screened & qualified
AI checks fit before your calendar
Intake booked
Client picks a time, no phone tag
Reminders sent
Follow-up cuts no-shows
Active client
Onboarded, on your calendar
Optional branches, switched on as you need them
Done for you, from day one.
We map your practice
We break down your current patient journey, identify the leaks, and design the exact workflows your practice needs.
We build & migrate
We construct the pipelines, write the automations, and migrate your existing contacts. You don't lift a finger.
You go live
We train your team, flip the switch, and hand you the keys to an operation that actually runs itself.
Powered by CADENCE™
The Care Continuity Framework
Most software tracks what happens after a patient enters care.
CADENCE focuses on everything that happens before and around it.
- Capture every inquiry.
- Respond immediately.
- Guide patients through intake.
- Coordinate communication.
- Track referrals.
- Maintain continuity across every interaction.
Vixta provides the platform. CADENCE provides the framework.
Together they create a system that helps healthcare organizations reduce missed opportunities and improve patient access.
Every Patient Journey Starts Before Care Begins
Give your team the tools to respond faster, automate intake, and ensure no patient opportunity falls through the cracks.
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